About Workday

 

Workday is a cloud-based, software-as-a-service (SaaS) system that enables functionality of human resources and payroll systems across the Texas A&M University System. 

The company, Workday, was founded in 2005 and made public in 2012.  Many universities and Fortune 500 companies are adopting Workday because of its ease of use, the flexibility the system provides, low cost of ownership, focus on providing functionality specific to higher education, and the collaborative nature of the functionality design process.

Workday has a modern interface and delivers services over the Internet. Workday stores everything in the cloud, eliminating the need to store and protect data locally. Workday has many options which represent best in class business processes and functionality.

 

SECURITY

Workday data centers adhere to the strictest physical security measures.  In addition, Workday encrypts every attribute of customer data within the application before it is stored in the database.

Data Protection in the Cloud:  The Workday Way

Protecting and securing our customers’ data is fundamentally important to Workday. Privacy and security at Workday are not add-on features; they are embedded in our service and business model. All Workday, customers are always on the same version of our software. This enhances our ability to innovate and our ability to protect our customers’ data. We can respond to security threats quickly by pushing security updates to our entire customer base and ensuring common data handling standards. We also operate on a unified security model. This includes user access, system integration, reporting, mobile device, and IT access.

We’re committed to key security and privacy concepts that promote a secure, safe regulated environment:

  • Our customers own and control their data. We only use customer data to operate our service and don’t monetize the data. Each customer determines what data to enter and configures the applications to best safeguard their data and can configure business processes to further safeguard the privacy of personal data.
  • Data is encrypted when it is in transit and at rest in our persistent data store. Workday encrypts every attribute value in the application before it is stored in the database. This is a fundamental design characteristic of the Workday technology. All customer data in the persistent layer is encrypted and accessed only by the application server.
  • We are transparent about where and how customer data is processed. We provide customers with visibility to our security and privacy controls through third-party audits (SOC-1 and SOC-2), through ISO (27001 and 27018), Safe Harbor and TRUSTe Enterprise certifications, as well as our Customer Audit Program.